Article I: Name
A) The name of the organization shall be PenNaatak. The South Asian Theatre Troupe of the University of Pennsylvania.
Article II: Purpose
A) To increase awareness of and to educate the Penn community about South Asian culture and heritage.
B) To create an environment in which students are encouraged to explore and experience South Asian culture, literature and theatre.
C) To increase awareness among and educate the Penn community about South Asian theatre and issues relevant to the South Asian Diaspora.
D) To provide students interested in Theatre and South Asia with an opportunity to learn, present and interact with each other.
E) To promote theatre from the South Asian Diaspora and educate the community at large.
Article III: Organization
A) The General Body shall consist of all Members (as defined in Article IV) of PenNaatak.
B) The Executive Board shall be ultimately responsible for the well being of the organization. The Board shall consist of the following officers: A Chair, Technical Director, Outreach Coordinator, Treasurer, Secretary and Creative Director.
C) Committees shall be formed and chaired by any of the positions above when needed.
Article IV: Membership
A) Membership shall be open to all persons interested and having participated in a previous productions and/or participating in a current production.
B) Membership may be revoked for the academic year by a 2/3-majority vote of the Board if it deems it necessary for the proper functioning of the Troupe.
Article V: Executive Board and its Officers
A) The Executive Board
For those officers who cannot fulfill his/her duties because of resignation or impeachment or those who fail to meet University requirements that prevent him/her from holding office, reelection must be held for that office within 2 academic months of the resignation or impeachment. During the interim, PenNaatak may see to the fulfillment of vacated duties as they see fit. In the interest of time, nominations and elections may be held the same day as long as all members of the PenNaatak are given due notice.
Failure to meet obligations of a board position is grounds for impeachment. An officer may be impeached and removed by a unanimous vote of the remaining board.
The Board shall serve to accept and approve submissions for productions,. They shall then aid in the production financially, technically, publicity-wise and logistica
B) Officers and their Duties
Dictate the direction of the PenNaatak while ensuring its long-term growth and well-being
Oversee the proper functioning of the PenNaatak and its committees
Serve as a representative to the outside community (i. e outside the University of Pennsylvania) including other South Asian Theatre Troupes, The Indian-American Arts Coalition and the Asian-American Arts Initiative
Chair all Board and General Body meetings
2. Technical Director
To provide technical insight and assistance for productions
To head committees that aid the technical crew of any production that is sponsored by PenNaatak
To act as the technical liaison between PenNaatak and the Theatre community at Upenn
Enlist technical crews for all productions sponsored
The Treasurer shall manage all financial affairs and fundraisers for PenNaatak
Serve as Financial Advisor to all productions sponsored
Serve as the official representative to the Student Activities Council (SAC), thereby attending all SAC meetings and reporting all relevant information to the Board. The Treasurer shall also register PenNaatak at the Office of Student Life at the beginning of the academic year. Prepare the annual budget request for SAC and record all contingency fund request made on behalf of PenNaatak
4. Outreach Coordinator
Serve as the liason between Penn’s community and PenNaatak
Maintain relations with other theatre groups on campus
Serve as Publicity advisor for any productions
Chair Publicity committe
Serve as representative to the Performing Arts Council and Theatre Arts Council
Take and consolidate minutes of all Board meetings and General Body meetings as needed
Maintain web page
6. Creative Director
Finding new material
Maintaining all current material
Assisting directors and actors in their development
- Should the creative director also be the director of a Naatak show, a director mentor should be appointed. The mentor should be able to fulfill the mentoring duties normally fulfilled by the creative director for the duration of that production.
Article VI: Elections
A) Elections shall be held once every academic year in the spring semester for the following academic year on a date determined by the Executive Board. The date of elections should be announce at least 3 weeks prior by written or oral communication to all members of PenNaatak.
B) Elections will be run by the Executive Board.
C) Nominations must be made one week prior to election, except in a reelection in which case nominations and elections may occur on the same day if all members are duly informed. Nominations are made by giving official notice to the Chair verbally or in writing.
D) A candidate must be:
1. A Member of the PenNaatak
2. A Penn student
3. Present on Penn Campus for the whole scholastic year
E) Each candidate may run for one (1) position and may “drop down” to another if he/she does not win his/her first choice.
F) All candidates will be given five minutes to speak. After all candidates have spoken, there will be a question and answer period (length of question and answer period will be at the discretion of the Board and specified at the start of elections), after which there will be a vote.
G) Board members may serve for any number of years consecutively.
H) Voter must be:
1. A member of PenNaatak.
2. A Penn student.
I) Votes must be by secret ballot. An incumbent Board member (who is not running for a position) will count votes. In the case that all incumbent Board members are running, the Board shall appoint a member of the General Body in good standing to count votes.
J) A candidate must receive at least 50% of the votes to win.
K) If more than two people are running and no one receives at least 50% of the vote, there must be a runoff election between the top two vote-getters immediately (no additional speeches or questions/answers).
L) In the case of a tie, the incumbent Technical Director (or appointee thereof) shall cast the deciding vote.
M) All records from the election, except a list of candidates must be destroyed after one week, in case there is any question by the members.
Article VIII: Meetings
A) Board Meetings
1. The Board will hold weekly board meetings that will be chaired by the Chair. In the event the Chair is absent from the meeting, it shall be run by an appointed Board member. All Board members shall come to the meeting with a prior agreed upon agenda.
2. Board attendance at weekly board meetings is required. Any absences must formally be excused by the Chair. After two such absences, he/she will be warned by the Board, and may later be impeached.
3. A quorum of 2/3 of the Executive Board is necessary for all Board meetings.
4. All board meetings will be open to all persons interested.
B) General Body Meetings
There must be a minimum of two General Body Meetings called per semester by the Board in order to facilitate proper communication, inform members of past, current, and future PenNaatak activities, provide a forum in which members can voice suggestions and concerns.
All Board members shall attend the post-mortem meetings held by the Cast and Crew of a production. A designated Board member except for the Technical Director shall serve as facilitator.
General Body Meetings will be open to all and a quorum of 2/3 of total membership is required for voting purposes.
C) Transition Meeting
1. After elections are held and before the end of the spring semester, a Transition Meeting should be held between the outgoing Board members and the incoming Board.
During the meeting, all relevant materials and information should be passed along.
Article IX: Amendments
A) Any member of PenNaatak may propose an amendment to the Constitution.
B) All amendments shall first be approved by the Board, after which they shall be presented and voted upon at a General Body Meeting.
C) A 2/3 majority vote of the General Body is necessary to pass any amendment that has been approved by the Board.
D) Any amendments rejected by the Board may be appealed to the General Body and is contingent upon a 3/4 majority vote of the General Body.
E) Anything not mentioned in the constitution is at the discretion of PenNaatak.
Article X: Ratification
A) Ratification of a new constitution is subject to the approval of the Board and a 2/3 majority vote of the General Body.
B) Ratification by the Board may be appealed to the General Body and is contingent upon a ¾ majority vote of the General Body.