Production Calandar
- 6 weeks prior to load-in
- Production Meeting w/ Peter Whinnery
- Design team chosen
Producer; Director; Scenic, Costume, & Lighting
Designers; Stage Manager
- Initial Director/Designer conferences
- Production concept finalized
Ground plan worked out w/ thumbnails or rough model
Production schedule established
Crews worked out (construction, costume, props, lighting, running, etc)
- 4 weeks prior
- Finished groundplan and model/renderings
Construction period starts
- Complete schedules and contact lists
- Crews assigned (all positions filled, actors for construction if needed)
- 4 Week Production Meeting (Annenberg)
- 3 weeks prior
- Tech Rider (pdf) Due (VPUL spaces)
- 3 Week Production Meeting (VPUL spaces)
- 2 weeks prior
- Load In
- All scenery constructed, flameproofed, and painted.
- All lighting equipment prepared/rented
- All costumes finished/found/altered
- Props finished
Production Meeting Schedule
Details for Production Week will be determined in two meetings with
either the
Annenberg Center Production Manager (Brian Grace-Duff) or The Visual Sound Manager (Dave Kerr), the Technical Advisor to Student
Performing Arts (Peter Whinnery), the Student Producer, the Performance Supervisor, the
Production Stage Manager, and any student designers for the production.
These production meetings will break down as follows:
- 6 Week Production Meeting: Six Weeks prior to load-in.
At this meeting we will go over general production requirements,
personel involved, and calendar items. Attended by Producer, Designers, Stage Manager, and Technical Director.
- 4 Week Production Meeting: Four weeks prior to
load-in. At this meeting the following items should be
prepared and presented:
- Scenery: Ground plan and rendering\model to be
turned in for review, comments, and questions.
- Contact Sheet: Listing all cast and crew members
who need to be admitted into the theater at any time during
the production.
- Production Requirements: The company should be prepared to
discuss general requirements such as sound, wardrobe, tables, chairs,
special effects, and other miscellaneous materials.
- All special effects must be discussed in advance with the
Annenberg Center Production Manager/Iron Gate Tech Supervisor and the
Student Performing Arts Technical Director and must comply with all
existing safety codes in construction and execution.
- Production Schedule: This should be a comprehensive listing of
all dates and times for load-in and set-up, electrics hang and focus,
technical work, technical rehearsals, meal breaks, show calls,
performances and strike/load-out. Potential problem areas will be
discussed at this meeting. A detailed estimate of production costs
will be based on this schedule, as will the assigning of any necessary
technical staff from the Annenberg Center Technical Department/Visual Sound Technical Pool.
- University Budget Code: A University of Pennsylvania Budget Code
Number must be provided at this time in order to confirm the booking of
the space.
- 2 Week Production Meeting: Two weeks prior to Load-in
- Lighting: Light plot must be turned in at this meeting to the
Annenberg Center Production Manager and the Lighting Coordinator for
review, comments, and questions.
- Scenery: Review of the progress on scenic construction. Any
changes will be discussed at this meeting.
- Production Schedule: Any revisions or changes will be reviewed
at this meeting and suggestions made for resolution of production
problems.
The Performance Supervisor will determine at the time of load-in
if all of the above criteria are met and if the production is acceptable
for load-in. At the Performance Supervisor's request, the production can
be reviewed by the Student Performing Arts Technical Director and/or the
Annenberg Center's Production Manager.